Call to Order: Called to order at 3:31pm by President, Stuart Schouten

Activities:

President, Stuart Schouten has Board Members introduce themselves.

Reading of the 2024 Annual Meeting minutes. Motion to accept by Peter Kasacek, seconded by Keegan Ruiz. Vote passed.

Treasurer’s Report by Treasurer Cindy Washburne.

See attached Financial Report. Motion to accept by Peter Kasacek, seconded by Bill Root. Vote passed.

Harbor Masters Report by Keegan Ruiz. Swim lines to be put in the lake by Memorial Day. Jason Hence will assist. 26 kayak spaces. He has applications for kayak spots. Motion to accept by Jackie Schouten, seconded by Neil Czaikowski. Vote passed.

Tax Collector’s Report by Lori Bushnell. Current year collections at 88%.

See attached Collection Report. Motion made by Peter Kasacek, seconded by Norval Smith. Vote passed.

Old Business:

New sand for the beach. Stuart spoke to Inland Wetlands. They are in the process of finding standard sand that can be used for the associations around the lake.

Deck project. Norm Myers spoke about the completion of the deck project. The project costs completed were $34,352.22 which came in $3,647.78 under budget. There are now 4 adirondack chairs that have been donated and placed on the deck. Norm power washed and stained 2 of the picnic tables that are now placed on the decks for the association to use.

New Business:

Dead trees on Roy Osborne’s property at 45 Shore Drive, next to the beach association, need to be removed. They are dead and can cause damage. Scott Blais made a motion to spend up to $2000 to have Michael Green take care of the trees. Kathy Hence seconded. Vote passed.

New signage discussed on the WPF signs at the top of Shore Drive and Wangumbaug, as well as the signage at the beach association where they could possibly incorporate all signage that is currently all over the fence into one sign. A committee was formed with Norm Myers, Jackie Schouten, Colman Crooks and Scott Blais. They will investigate all signage, and the cost involved with updating, as well as regulations from the town on the street signs. They will report back at our next annual meeting.

Electronic information discussed. Chris Pollitt is going to explore the possibility of being able to electronically send information out to members. He will report back at our next annual meeting.

Website discussed. The website is https://wfpcoventryct.org Peggy Myers will work with Tim Kollars on updating the site.

Old picnic tables discussed. Norm Myers will investigate what it will take to remove table/bench tops and replace with Trex material. Jason Hence’s company will possibly donate the materials needed to refurbish them.

Kayak fees were discussed. Motion was made to charge the $20 fee to obtain a kayak spot but not to return it as we have done in the past. Motion passed. New motion made to update the kayak application to read; “If you do not remove your vessel by the end of the season by the requested date you will be fined $100 as well as all costs to you for removal. You will also forfeit your rights to have a vessel at beach forever”. Motion did not pass. A second motion was made to update the kayak application to read; If you do not remove your vessel by the end of the season by the requested date you will be fined $50 as well as all costs to you for removal. You will also forfeit your rights to have a vessel for the following year and the $50 fine must be paid”.

Cindy Washburne is stepping down as Treasurer. Motion made to approve Kathy Hence to the Board.

Keegan needs help as Harbor Master. Chris Pollitt and Colman Crooks volunteered to assist Keegan.

Budget Proposal:

See attached WFP Proposed 2025-2026 Proposed Budget. Motion was made to accept the WFP 2025-2026 budget and to continue with a .75 mil rate. Motion passed.

Adjournment: 5:27 pm

Motion made by Pete Kasacek, Seconded by Bill Root. Vote passed.

Next Meeting: No scheduled meeting. We will call one soon to identify new board positions/roles.

Addendum: The Executive Board held an impromptu meeting at the conclusion of the Annual Meeting and agreed to have the newly elected member, Kathy Hence assume the duties of the treasurer and Cyndi Washburne will become a member at large.